Archive - September, 2011

Back It Up

1334872_36203114

back it upHere are some numbers for you:

  • Typical replacement rates of hard drives in data centers is around 5% (and is as high as 15% in some systems)
  • 60% of businesses that lose their data will shut down within 6 months
  • Companies that aren’t able to resume operations within 10 days after a disaster aren’t likely to survive.

If you were to somehow lose your data, would you pull through? I’m not talking about a single lost file (although that can result in hours or even days of more work), I’m talking about major data loss. Hard drive failure, theft, fires, floods, and on and on and on. Basically take all of your important files, and get rid of them. Now what?

I personally have 3 copies of each and every file, plus 2 archives. You have the original file, the locally backed up file, the remote file, and archives on both the local backup and the remote backup. The original file is generally kept on the computer that it was created on, but the local and remote backups are where it gets fun.

Local Backup

We create a lot of data. Between the constant stream of websites under construction, the ever-growing amount of pictures, and the seemingly non-stop website backups, data needs to be copied fast to the local backup. We don’t have Macs, so TimeMachine isn’t an option, and I don’t like or trust the built-in backup tools in Windows. So, every computer here is running a copy of Comodo Backup, which is free. (I like free.) Every hour on the hour Comodo copies all changed files to a folder for that computer in the folder named “sync” on the in-house server. Why “sync”? Simple, the “sync” folder has current copies of the data on all the computers, so when a computer needs to be restored, just copy the files from that folder. Simple as that. At about 10pm every night Comodo then goes through the “sync” folder and archives changes to a folder called … you guessed it, “archive”. Need a file from a few days ago? It’s right there. The amount of time files are kept in this folder varies on how much disk space I have left, but I tend to keep them at least a week for the frequently updated files.

Remote Backup

Disasters happen, which is why I don’t take chances by keeping everything locally only. But this is the easy part. All computers are backed up to Carbonite (although I’m considering switching to BackBlaze). The software Carbonite (and BackBlaze) provides takes care of all the backup tasks, just set it up and check in every so often.

So if I accidentally delete a file (it happens more than I want to admit) I can get it from the local backup. But if something happens and I lose both the original file and the local backup, all my important files are safe and sound online.

Quick disclaimer, there are many ways to do this, but this is how I’m currently running, and what I’ve found to be the most reliable. Your results may very.

Websites and Small Businesses

webIt should go without saying, but I’ll say it anyway:

Small businesses need a website.

And not just “a” website, a website that actually works. The days of throwing a site up on a free host with animated gifs, scrolling text, bouncing clip art, and a few pictures is over. That just won’t cut it anymore. These days, your site needs to be able to be accessed and navigated on virtually any internet-connected device, provide useful, current information, and make it easy to find that information. And by ‘information’, I don’t mean an electronic version of your brochure. A website needs to be well thought out, easy to use, and time-saving for everyone involved. And it needs to look good.

But that’s not what this post is about. This post is about the why. Why should a small business have a website. Even if they are busy enough without a website.

You stop being invisible.

Think about it: you need a leaky sink fixed. Where do a majority of people go? The internet. A quick search later they’ve found someone, read reviews on that person or company, and found a phone number. But how many people weren’t considered because Google didn’t know they existed?

You help control your rankings.

You know what you do, but do search engines? While you can’t just list the search terms you want to show up as #1 for and magically show up there, you can bump your rankings up with the proper use of keywords, relevant links, etc.

You create another sales tool.

A website is an excellent way to increase sales and close sales started using other methods. You can provide answers frequently asked questions so customers don’t have to call you to get answers. You can create easy ways for potential customers to contact you (ie: a quick and easy form). You can essentially provide everything potential, current, and past customers need in an organized, easy to use format, that can also save you countless hours on the phone answering the same questions over and over again.

You create an after-hours office.

Your office is closed, but a potential customer needs information. They can come back the next day during business hours to get the information they need, if they remember to, or they can go to your website and either find the information they need or send you a message. Which way do you think they’d prefer?

You create a personal billboard.

A website will create a way for you to provide updates and news to five people or a thousand people, once a month or every day, without costing a cent more. (Just like this blog.)

All this is great, right? It is, but your website has to be easy to use, easy to update, and actually look good. You remember those animated graphics from the 90s? And how sites from that time had the tiled backgrounds with all the text in a single column? Well, if I’m a customer, and I see that on your site, I’ll either figure you went out of business years ago or assume the information on the site isn’t current, and continue looking for someone else.

In other words, an bad website can make you lose customers. You want your website to make you gain customers and help the ones you already have. Is your website doing that?